Hosted Meeting Participation Agreement


By participating in Black Bear Technology Solutions hosted meetings you acknowledge that information discussed and/or disclosed may include Confidential Unclassified Information (CUI), trade secrets, business competitive, and other confidential or sensitive information.  By participating in Black Bear Technology Solutions hosted meetings, you agree to the following Terms and Conditions

Covered Confidential Information

Any information falling under this category shall be considered confidential information:

  • Information related to, or shared by, the company’s clients and business partners;
  • Information related to the company’s trade secrets, processes, procedures, and formulas;
  • Financial information including, but not limited to the company’s financial statements, reports, balance sheets, and audit files; and
  • Personal information about the other officers or employees hired by Black Bear Technology Solutions including social security numbers, home addresses, mobile and landline phone numbers, e-mail addresses, and other information.
Excluded Confidential Information

The coverage of the confidential information shall not include these following instances:

  • Publicized information about the company that is part of the public domain.
  • Any information released by Black Bear Technology Solutions, its clients, and business partners to the public.
Responsibilities of the Participant

The Participant is responsible for ensuring that all confidential information, both written and verbal, is not disclosed to anyone outside the meeting. Participation in hosted meetings implies acceptance of the responsibility.


This Agreement is perpetual and does not expire.  If confidential information discussed in the meeting enters the public domain through actions of the owner of that information, that information will then be deemed “Excluded Confidential Information.”

Entire Agreement

The Participant understands the terms and conditions set forth in this Agreement and agrees to duly comply with the provisions for the duration of the Agreement.

Governing Law

This Agreement shall be governed by and construed in the applicable laws of the Commonwealth of Virginia where Black Bear Technology Solutions is domiciled.